On-premise file storage is good for organizations that want to own the hardware that houses their data. Similarly, it provides a bit more control over your data, infrastructure, access, and so on. You might want on-premise storage if you:
The main advantages of on-premises storage are:
Overall, on-premise data storage is easy to set up and maintain if you have sufficient resources. On-premise data security is tight, and for many people, controlling the hardware that their data is stored on is as important as controlling the data itself.
There are downsides to on-premise storage, of course. For one, the capital expenditure of buying servers and storage can add up quickly. Then, rent for warehouse square footage, utility bills, ongoing maintenance costs, and eventual upgrades all contribute to the operating costs.
Thus, on-premise storage is a great option for organizations that can afford large up-front costs—and who prize complete ownership and control of their data and where it’s stored. However, companies that want to minimize their CapEx, maintenance, and IT load may prefer cloud storage.
Storing data in the cloud is generally more efficient to manage. After all, they’re simply on-premise systems somewhere else that someone else manages. That includes all of the operational maintenance, which takes even more off your plate.
More importantly, cloud storage offers a cost-effective way to improve data redundancy, accessibility, availability, and often, security.
With cloud-based file storage, you get:
The overall advantages that cloud has over on-premise file storage is convenience and efficiency. Being able to easily access your data from anywhere has huge advantages for smaller firms. It cuts down on the maintenance of a physical space to protect your data, and also helps preserve your data for long-term use.
Cloud storage options ensure you won’t need to worry about the long-term viability of your on-premise solution—the vendor will keep everything secure and up to date with the latest, most relevant technology.
Of course, there are downsides to the cloud. Every storage method has its security trade-offs, and nothing is 100% foolproof. For example, the OpEx is usually a bit higher because it rolls some of the hardware costs and maintenance into the price. Also, it doesn’t provide complete control over the infrastructure.
Nevertheless, what matters most is mitigating those trade-offs with strong security policies, processes, and procedures.
There are distinct advantages to both on-premises and cloud storage and security methods. But three guiding questions should point you to the solution that works best for you:
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